Safety and Security Coordinator – Ukraine – Ukraine

Job Summary:

Humanitarian needs in Ukraine are increasing rapidly due to the significant instability and vulnerability of the Ukrainian population. In response to the crisis, FHI 360 will implement an integrated program that offers lifesaving and sustainable health and protection activities that will meet the critical needs of displaced people and affected communities.

Responsible for the safety and security structure of FHI 360’s humanitarian response efforts in Ukraine, the Safety and Security Coordinator is responsible for the overall management and implementation of security policies and operational procedures standard of the organization. The incumbent advises the management team on all security matters related to the implementation of a program ensuring the security of FHI 360 personnel and assets, office premises and beneficiaries. Conducts on-site trainings for staff and facilitates the development and implementation of country security management plans.

Based in Vinnytsia or Dnipro, these duty stations are designated as extreme risk and pose an increased risk or direct threat to personal safety. However, FHI 360 has mitigation measures and policies in place to ensure personnel safety in coordination with FHI 360 Global Security. Applicants should research these locations and the associated risks before applying. The position is envisaged for an initial period of 11 months, with the possibility of extension.

For international staff based in Ukraine, FHI 360 provides competitive salary, hazard pay, premium pay, housing, relocation, and regular R&R rotations that includes a round-trip ticket to the designated fallback point ( or an equivalent amount to the preferred destination) and a 500 USD lump sum payment.

Responsibilities:

  • Produce, deploy and maintain up-to-date security management standard operating procedures for field staff, ensuring compliance with the organization’s global safety and security standards.
  • Establish and ensure all security management components, including incident reporting and trend analysis, inform program design, implementation, personnel movements and emergency responses .
  • Perform threat analyzes and risk assessments of the environment and provide management with recommendations on context-specific security management requirements.
  • Build a communications infrastructure for the site and/or project. Work both internally and externally to ensure that the mission and work of the organization in the region is known and accepted.
  • Identify, establish and manage context-specific approaches to ensure facility security.
  • Compile and submit daily security reports that track incidents and trends in the country.
  • Oversee field offices in developing and managing the day-to-day conduct of the office security program, ensuring adequate responses to natural and man-made security incidents.
  • Provide technical security advice in consultation with global security on existing offices and any potential new offices, including site selection and implementation of effective physical and procedural security measures.
  • Periodically conduct physical security, fire safety and office evacuation drills.
  • Perform hotel assessments liaising with travel desk for safety and security approval process.
  • Network with other key security actors for information sharing and joint lobbying on security issues when possible.
  • Attend security meetings such as INSO, OSAC, UNDSS, OING forum, etc.
  • Arrange on-site training for personnel in the area of ​​security, including personal security, emergency evacuations, travel security, relocation and evacuation.
  • Work with logistics staff to obtain security clearance for movement of assets to operational areas.
  • Supervise and regularly evaluate security contractors and security companies (as required) in accordance with the agreement, ensuring that all company policies and practices related thereto are adhered to.
  • Provide advance security briefings to staff and visitors, ensure tracking plans for arrivals, departures and accommodation.
  • Conduct periodic briefings to coordinators/managers and all staff keeping them informed of security developments and/or risks that may affect the operations of the organization and making recommendations to minimize risk.
  • Assess emergency/personnel incidents involving personnel and assets to Global Security and recommend response actions.
  • Maintain and/or create a travel management system to track the location and contact details of all visiting staff and consultants.
  • Plan both security and medical evacuation for all sites and develop contingency planning, including roles, staff relocation, collection points, routes, etc.
  • Can provide training and support (as needed) to local partners.

Applied knowledge and skills:

  • Understanding of the principles and code of conduct associated with a specific sector and/or sub-sector of work such as development, humanitarian, etc. related to INGO contexts.
  • Advanced level of knowledge of communication technologies.
  • Ability to gain an accurate understanding of different local, regional, national and international policies, operational positions and interactions, providing clear dynamic briefings and analysis of given and ongoing security and political situations as they arise.
  • Strong skills in evaluation, analysis and strategic planning.
  • Strong interpersonal skills and evidence of good leadership and influencing abilities.
  • Ability to interact professionally with culturally and linguistically diverse employees and customers.
  • Fluency in English required; knowledge of the local language is a plus.
  • Excellent written and oral communication skills and be comfortable participating as both an effective contributor and listener in groups including senior executives.
  • Well-organized, resourceful, effective and efficient in coordinating multiple resources to get things done and must have a consistent track record of successfully working on multiple tasks at once and anticipating and planning around obstacles.
  • Demonstrated sensitivity in various cross-cultural contexts.

Troubleshooting and impact:

  • Works on problems of complex scope that require in-depth analysis and evaluation of variable factors.
  • Wrong decisions or recommendations can lead to delays or critical changes to projects or operations.
  • Ability to exercise judgment that contributes to the organization’s business strategies and to develop goals that align with the department’s strategic objectives.
  • Provide specific, expert advice to achieve results that will achieve overall departmental and organizational goals.
  • Demonstrates a responsive and professional solution-oriented demeanor.
  • Decisions and actions have a serious impact on the overall success of the function.

Supervision given/received:

  • Interacts regularly with senior management and headquarters-based staff.
  • Led by “Management Managers” or other direct/indirect reports in the region/functional area.
  • Ability to motivate, coach and empower individuals to achieve expectations and goals set for the business unit!
  • Provide feedback on country/project staff performance reviews.
  • In coordination with senior management, hire/fire country/project staff.
  • Reports to the Response Coordinator.

Education**:

  • Bachelor’s degree or its international equivalent in criminal justice, homeland security, security administration or related field.
  • Masters or other higher degree preferred.
  • ASIS Certified Protection Professional (CPP) designation preferred!

Live**:

  • Typically requires 5-8 years of experience designing and coordinating security for international organizations working in high-risk contexts; multiple preferred geographic locations.
  • Substantial and documented prior experience as a trainer and training skills – the ability to develop, implement, facilitate and deliver learning to a wide range of audiences.
  • High level of experience in the development of guidelines and systems of technical tools related to security, as well as the ability to work under minimal supervision.
  • Previous work experience in a non-governmental organization (NGO), government agency, or private company, progressive program management experience in the field of humanitarian assistance, or related industry experience in a relevant technical field.
  • Experience in developing security strategies for humanitarian operations, previous security experience preferred.

Typical Physical Requirements:

  • Ability to spend long hours staring at a computer screen and performing repetitive tasks on a keyboard.
  • Ability to sit and stand for long periods.
  • Ability to lift 5-50 lbs.
  • Ability to travel to remote field sites that lack basic essentials.
  • The candidate must be in good physical condition and understand that medical care is not readily available at the duty station.

Technology to use:

  • Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, email), desk phone, mobile phone, and printer/copier.

Travel conditions:

** Or an equivalent combination of education and/or relevant experience sufficient to successfully assume the main responsibilities of the position.

How to register

https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/details/Safety-and-Security-Coordinator—Ukraine_Requisition-2022201320

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